If you need more shapes than a particular Visio template provides, you have a couple of options. You can search your device for shapes that are installed with Visio, or you can search the web for shapes. If you use the subscription version of Visio, new stencils and templates are regularly being added and automatically to your app.
- In the search box at the top of the Shapes pane, enter a keyword or phrase (e.g. 'triangle').Note: If you don’t see the search box, you might need to activate it. Click the View tab, then select Task Panes > Shapes. Still don't see the search box? Click the > symbol at the top of your ruler on the left hand side of your screen.
- Under Local, the search results are displayed and categorized by their Visio stencil title.
- Under Online, (which is available when you're connected to the internet), you'll see shapes on the web by other companies, including Microsoft. To access those shapes, do the following:a. Click the stencil to see a preview.b. To put the stencil in your My Shapes folder, click Download.c. After it has downloaded, click Open to display the stencil in the Shapes pane.
- To reset the search in the Shapes pane, delete the search string in the search box so that it displays the prompt, Search shapes.
- Equipment manufacturers If you are looking for shapes that represent specific pieces of equipment, you can often find them at the equipment manufacturer's website.
- Most Valuable Professionals (MVPs)Visio MVPs are Visio experts who freely answer questions and offer solutions, tips, and suggestions, most often in the Visio discussion groups. You can find often stencils of shapes on their web sites.
- Other external sites Some sites on the web (such as Visio Cafe) run by independent Visio users and businesses offer shapes and other downloads.
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- In the search box at the top of the Shapes pane, enter a key word or phrase (e.g. 'triangle').Note: If you don’t see the search box, you might need to activate it. Click the View tab, then select Task Panes > Shapes. Still don't see the search box? Click the > symbol at the top of your ruler on the left hand side of your screen.
- Under Local, the search results are displayed and categorized by their Visio stencil title.
- Under Online, if available, you'll see shapes on the web by other companies, including Microsoft. To access those shapes, do the following:a. Click the stencil to see a preview.b. To put the stencil in your My Shapes folder, click Download.c. After it has downloaded, click Open to display the stencil in the Shapes pane.
- To reset the search in the Shapes pane, delete the search string in the search box so that it displays the prompt, Search shapes.
- Equipment manufacturers If you are looking for shapes that represent specific pieces of equipment, you can often find them at the equipment manufacturer's website.
- Most Valuable Professionals (MVPs)Visio MVPs are Visio experts who freely answer questions and offer solutions, tips, and suggestions, most often in the Visio discussion groups. You can find often stencils of shapes on their web sites.
- Other external sites Some sites on the web (such as Visio Cafe) run by independent Visio users and businesses offer shapes and other downloads.
Task | Action |
---|---|
Save search results as a new stencil. | Right-click the title of a stencil in the search results, and then click Save As. Type a name for the stencil, and save it in your My Shapes folder. |
Save an individual shape to your Favorites stencil or a different stencil. | In the Stencils view in the Shape window, right-click the shape, and point to Add to My Shapes. Then click Favorites to add the shape to your Favorites stencil. You can also click Add To New Stencil to create a stencil that contains only that shape, or click Add to Existing Stencil to select a stencil, for example from your My Shapes folder. |
Open a saved stencil. | In the Shapes window, click More Shapes, point to My Shapes, and then click the stencil name. |
Expand or refine your search. | You can choose whether searches for shapes use all of the words that you enter or any of the words that you enter. For example, if you enter 'office chair' as a search in the Shapes window, the search can be for shapes that are related to both 'office' and 'chair,' or for shapes that are related to either 'office' or 'chair' (or both). Choose the first type of search, AND, when you only want results that are related to all of the words that you enter. Choose the second type of search, OR, when you want to see more search results and matching all words is not necessary. To set search options
Tip: Shape Search uses Windows Search to find shapes on your computer, so if you don’t get any search results, it might be because Windows Search is off. In Control Panel, click Programs, then click Turn Windows Features on or off, and in the Windows Features box, check the Windows Search checkbox. |
- Equipment manufacturers If you are looking for shapes that represent specific pieces of equipment, you can often find them at the equipment manufacturer's website.
- Most Valuable Professionals (MVPs)Visio MVPs are Visio experts who freely answer questions and offer solutions, tips, and suggestions, most often in the Visio discussion groups. You can find often stencils of shapes on their web sites.
- Other external sites Some sites on the web (such as Visio Cafe) run by independent Visio users and businesses offer shapes and other downloads.
- In the Shapes window, click More Shapes, point to My Shapes, and then click the stencil name.
- In the Shapes window, click More Shapes, and then click Search for Shapes.
- In the Search for Shapes box, type one or more words that describe the shape you want. You can separate the words with spaces, commas, or semicolons.For example, to find shapes that represent office chairs, type office chair.
- Click the magnifying glass icon or press ENTER.The results are added to a search results stencil.
Task | Action |
---|---|
Save search results as a new stencil. | Right-click the title bar of the search results stencil, and then click Save As. Type a name for the stencil and save it in your My Shapes folder. |
Save an individual shape to your Favorites stencil or a different stencil. | Right-click the shape, point to Add To My Shapes, and then click Favorites to add the shape to your Favorites stencil. You can also click Add To New Stencil to create a stencil that contains only that shape, or click Add to Existing Stencil to select a stencil, for example from your My Shapes folder. |
Open a saved stencil. | In the Shapes window, click More Shapes, point to My Shapes, and then click the stencil name. |
Expand or refine your search. | Set Visio search options:
For example, to find office chairs and no other kind of chair, select All of the words (AND) under Search for, and click OK. Then type office chair in the Search for Shapes box. If you want to find chairs and tables, select Any of the words (OR) under Search for, and click OK. Then type chair table in the Search for Shapes box. |
- Equipment manufacturers If you are looking for shapes that represent specific pieces of equipment, you can often find them at the equipment manufacturer's website.
- Most Valuable Professionals (MVPs)Visio MVPs are Visio experts who freely answer questions and offer solutions, tips, and suggestions, most often in the Visio discussion groups. You can find often stencils of shapes on their web sites.
- Other external sites Some sites on the web (such as Visio Cafe) run by independent Visio users and businesses offer shapes and other downloads.
- After you download a stencil of shapes, copy it to your My Shapes folder. By default, your My Shapes folder is located in the [drive]:Usersuser nameDocumentsMy Shapes folder.
- To open the stencil, in the Shapes window, click More Shapes, point to My Shapes, and then click the stencil name.
Visio is a diagramming tool that makes it easy and intuitive to create flowcharts, diagrams, org charts, floor plans, engineering designs, and more, using modern templates with the familiar Office experience. Access some of Visio's top templates and sample diagrams here, or request ones that you want. To see the hundreds of templates and sample diagrams available, you can open a template in the Visio app or in Visio for the web.
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